Doesn’t Teams already transcribe my meetings?

Only if your admin enabled transcription at the tenant level — many don’t. If there’s no Transcript tab on your recording, transcription was off during the meeting.

Where does Teams save recordings?

Channel meetings → the SharePoint folder for that channel. 1:1s and group calls → the organizer’s OneDrive, in a folder called Recordings.

My tenant blocks external sharing.

Then our servers can’t open the link. Download the recording, upload it to a personal cloud (Drive, Dropbox), and share that.

Teams recordings expire after 120 days?

By default, yes. Your admin can change the retention policy.

How to Transcribe a Microsoft Teams Meeting Recording

Updated 24 Apr 2026 · TranscriptX editorial

Quick answer: Teams recordings live in OneDrive (1:1s and group calls) or SharePoint (channel meetings). Open the recording, click Share, switch to Anyone with the link, paste the link on TranscriptX.

Teams has built-in transcription, but only if your admin turned it on — and most didn’t. If you’re stuck with a recording and no transcript, this is the path.

The 60-second answer

Find the recording in OneDrive (1:1 or group call) or SharePoint (channel meeting). Click Share, change to Anyone with the link, copy, paste on TranscriptX.

Step-by-step

1) Find the recording

Channel meeting: open the channel → Files → Recordings. 1:1 / group: OneDrive → My files → Recordings.

[Screenshot: OneDrive Recordings folder listing meeting videos]

2) Click Share

Hover the file, click the three-dot menu, pick Share.

3) Change access to Anyone with the link

If your tenant allows it, switch from “People in your organization” to Anyone with the link. Copy the link.

[Screenshot: SharePoint Share dialog with Anyone with the link selected]

4) Paste on TranscriptX

Open transcriptx.xyz, paste, transcribe.

Common things that break

“Your organization doesn’t allow external sharing.” IT locked it down. Download the .mp4 and upload to a personal cloud instead.
Domain-restricted link. Some tenants force “anyone with the link at company.com”. Same fix — personal cloud workaround.
Recording auto-deleted. Default retention is 120 days.
Transcript tab exists but is empty. Audio issues during the meeting. Run our transcript on the recording directly.

Related guides

How to transcribe a Zoom recording.
How to transcribe a Google Drive video — for the personal-cloud fallback.
How to transcribe a sales call.

Try it

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