How to Transcribe a Kaltura Video

Updated 24 Apr 2026 · TranscriptX editorial

Quick answer: Open the Kaltura video → Share → copy the public link. Paste on TranscriptX. If your org requires SSO to view, you'll need the admin to enable public sharing on the specific video, or download it first.

Step-by-step

1) Open the video on your Kaltura portal

Most orgs host Kaltura at mediaspace.ORG.com or a custom subdomain. Open the video page.

2) Check the sharing permissions

Share → Link. If the video is set to "Anyone" or "Anyone with the link," you're good. If it's "Restricted" or SSO-only, see the breaks section.

3) Copy the canonical URL, paste

The media-entry URL (containing /media/t/) is more reliable than the embed URL. Drop on transcriptx.xyz.

Common things that break

SSO-locked to your organization. Kaltura defaults to org-only visibility in most deployments. We can't authenticate. Ask the video owner to switch to Anyone-with-the-link for that video.
Kaltura Channels with restricted membership. Some channels are locked to specific user groups. Individual videos inside may still be shareable — get the direct video link, not the channel link.
Scheduled publishing. Kaltura lets owners schedule a video to go public later. If it's still in the scheduled window, the URL won't play for us.
Captions paywalled on your plan. This is the main reason most Kaltura users come to us — the built-in caption service is a paid per-minute add-on.

Related guides

Try it

3 free transcripts a month, no signup for the first one. Paste your Kaltura link and go. Pricing if you need more.

FAQ

Does the MediaSpace page or the Kaltura Player URL work better?

MediaSpace page URLs (containing <code>/media/t/</code>) are more reliable. Direct player URLs (containing <code>cdnapi.kaltura.com</code>) sometimes expire or require auth tokens.

What about Kaltura REACH captions?

That's Kaltura's own paid captioning. If you already have REACH, you don't need us. If REACH is too slow or too expensive, we're the alternative.

Can I transcribe multiple Kaltura videos at once?

Yes, on our batch tier. Paste one URL per line.

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